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Administrative Assistant

location :Antwerp | Ghent

Job overview

At BeCode, our mission is to enable tomorrow’s untapped digital talents to blossom. We are a social impact-driven coding school, specialized in in-demand digital skills and using active pedagogy, helping motivated individuals in vulnerable professional situations to meet the needs of the job market. Since 2017, we have grown to a team of 50 people, over 5 campuses in Belgium and helped over 2200 job seekers to start their career in the ICT sector as a Web Developer, AI Operator, DevOps, Cyber Security Analyst or SAP consultant.

We are looking for an Administrative Assistant (Part-time) to strengthen the campus team.


Responsibilities & duties

As administrative assistant, you are responsible for the proper treatment of the learners’ administrative processes for our Ghent OR Antwerp campus.

As administrative assistant, the following responsibilities will be yours:

  • Demonstrating administration excellence related to the learners: training and internship contracts, attendance rates, follow up based on the learner’s personal situation and have it documented in adequate and required tools (Trellos, MyBeCode, VDAB, …)
  • Providing all required information about trainees to the relevant partners (public agencies, teams) in a GDPR-compliant way
  • Managing the aftercare of our learners and supporting insights collection from customer journey data flows in order to deliver the required reporting and support in evaluating our impact.
  • Organizing the Raad der Wijzen taking place on a regular basis, involving relevant partners
  • Participating in selections and to the launch of the new classes to participate actively in the campus’ life

    Are you our new colleague?

    You need to:

    • Have already a first experience in administration 
    • Be organized and structured, willing to strive to work as efficiently and effectively as possible
    • Be an excellent team player and support the others whenever you can
    • Be passionate about people and have good interpersonal skills
    • Entertain the solution mindset: each problem represents an opportunity
    • Demonstrate patience, rigor and ability to learn and adapt
    • Be fluent in Dutch and English.
    • Experience and knowledge of tools such as Google Suite or Trello is an asset

    What do we offer you?

    By joining BeCode, you will become part of an amazing social project that already has had a big impact on our society – and we’re not stopping there. Next to finding purpose in your job, you will also join a small team in a growing, friendly environment fostering aligned autonomy. You will develop your skills and expand your expertise thanks to the training opportunities we offer.

    Keywords: administration, administrative assistant, administratief medewerker